In-Kind Donations in Argenta allow you to track non-cash gifts such as goods, services, or donated items. Properly record these contributions for donor recognition and tax documentation.

What Are In-Kind Donations?

In-Kind donations are non-monetary contributions including:

• Physical goods (food, supplies, equipment)
• Professional services (legal, accounting, design)
• Donated use of property or facilities
• Auction items
• Inventory or products

Recording an In-Kind Donation

1. Go to Fundraising > Donations
2. Click Add New
3. Select the donor
4. Choose In-Kind as the payment type (or select In-Kind donation type)
5. Enter a Description of what was donated
6. Enter the Fair Market Value if known
7. Attach any supporting documentation
8. Save the donation

Valuing In-Kind Donations

For tax and reporting purposes:

• Goods: Record at fair market value
• Services: May not be tax-deductible but should be tracked
• Used items: Value at current condition, not original price
• When in doubt, let the donor provide the valuation

In-Kind Donation Fields

• Item Description: What was donated
• Quantity: How many items
• Estimated Value: Fair market value
• Condition: New, used, etc.
• Date Received: When you received the donation

Acknowledging In-Kind Donations

Acknowledgment letters for in-kind donations should:

• Describe the donated item (not the value)
• State that no goods or services were provided in exchange
• Not include a dollar value (donor determines that)
• Be sent promptly like any donation acknowledgment

Reporting In-Kind Donations

• Run donation reports filtered to In-Kind type
• Track total in-kind giving by donor
• Include in annual giving summaries with clear labeling

Best Practices

• Record in-kind donations promptly
• Keep detailed descriptions for future reference
• Attach photos for valuable items
• Work with your accountant on valuation questions
• Thank in-kind donors just like cash donors