An in-kind donation is a non-cash gift: goods, professional services, donated use of property, auction items, or products. Argenta tracks these in their own module, separate from cash (fiscal) donations, so you can recognize the donor and keep clean records.

Record an in-kind donation

From the left-hand menu, choose Fundraising > In-Kind Donations and click Add New. Argenta creates a new record and opens the In-Kind Donation Workspace on the Donation Details tab. Fill in:

• Donor (required) - Start typing the donor's name and select them, or use the add icon to create a new donor.
• Donation Date (required) - When the gift was received.
• Total Approximate Value - Your best estimate of the gift's value. (For a non-cash gift the donor ultimately determines the value; see the note below.)
• Donation Type and Donation Category - Optional ways to classify the gift; add a new option from the dropdown if you need one.
• Solicited By (Team Member) - The staff member who brought in the gift.
• Donation Description - Describe what was donated. This is the most important field for an in-kind gift, so be specific.
• Receipt Given, Thank You Sent, and Given in Honor of - Yes/No for each, with a name field if the gift is in honor of someone.
• Chapter, Division, Department - Assign the gift to a part of your organization if you use these groupings (District and Precinct appear for political teams).

Because an in-kind gift is not cash, there is no general-ledger, fund, or deposit-account posting here; that belongs to cash gifts, covered in Add Fiscal Donations. When you are done, click Save All & Continue or Save All & Exit.

Receipts and the rest of the workspace

Use Send Receipt to email the donor an acknowledgment, or Copy & Add New to start a similar record. The workspace has five tabs: Donation Details, Connections (tie the gift to a campaign, event, or program), Related Files (attach documentation or photos, see Add Related Files), Donation Notes, and Record Permissions.

A note on valuing and acknowledging

The IRS puts the burden of valuing a non-cash gift on the donor, not the nonprofit. A good acknowledgment describes the donated item, confirms that no goods or services were given in exchange, and leaves the dollar value to the donor. Services are worth tracking for recognition even though they are usually not tax-deductible.

Find and export your in-kind donations

Your in-kind gifts live on the In-Kind Donations list under Fundraising. Filter or search the list, then click Export to CSV to download whatever is currently displayed for reporting or your annual giving summary.