How to Connect a Volunteer Task Group to Sessions, Programs and Participants

A task group rarely stands alone. The shifts at a conference belong to the conference and its sessions, a program may send its participants to help, and a group may serve one of your programs. The Connections page ties the group to those records, so you can open any of them straight from the group.

Open Connections

Open the task group and click Connections in the workspace menu. The page has four panels: Associated Event Sessions, Associated Events, Associated Participants and Associated Programs. The number beside each panel's title counts its connections. Beside the group's name is a short Show Me How To Use This Page video for this page, with a chapter for each part below.

The conference volunteer group, connected to the conference itself, three of its sessions, a program and two of its participants.

Connect a record

1. In the panel you need, start typing in the Search box: an event's title, a session's name or its event's name, a program's name or a participant's name. Each session match shows its ID, start date and time, name and event, so sessions with the same name can be told apart.
2. Pick the record from the list.
3. Click Connect.

The record joins the list in that panel, showing its ID and its name.

Open or remove a connection

• To open the connected record, click its green icon.
• To remove the connection, click its pink icon. This removes only the link between the two records. The event, session, program or participant stays in Argenta.

An event or its sessions?

Use Associated Events when the group serves an event as a whole, such as a festival you never split into sessions. Use Associated Event Sessions when the group staffs particular sessions. The two are separate links, and a group can have both. A group connected to an event also shows on that event's own Connections page, under Associated Volunteer Task Groups, and you can connect it from there too.

Each task in the group has its own Connections page too, for a link that belongs to one shift, such as the registration desk to the registration session. See How to Connect a Volunteer Task to Sessions and Programs.

For the rest of the group's pages, see Working With Volunteer Task Groups.