Knowledge Base Article

How to Manage an Event Committee

The Event Committee is the roster of people on your own team who are putting the event together, each with their job written out beside their name. It is separate from the guests who register.

Open the committee

Open the event and click Event Committee in the Planning group of the workspace menu. Each member shows their name and phone numbers, with their role and responsibilities in the box beside them.

The Event Committee with Add New, Save All Changes, Export To CSV and the bulk actions, and committee members each with their phone numbers and their role

Five people, five jobs, one place to see who is doing what.

Add a member

Click Add New.
In Select Team Member to Add to This Committee, start typing a name and pick it from the list.
Click Add To Committee.

Only team members come up here, not your whole constituent list. If someone is missing, set them up as a team member first. Argenta will not add the same person twice.

The add panel with a team member found in the search box and the Add To Committee button

Pick the team member, then add them.

Write each person's role

Type each person's role and responsibilities in the box on their row. The floppy disk icon saves that one row, and Save All Changes saves every row at once. The pink icon takes someone off the committee after you confirm.

One committee member with their phone numbers, their role written in the box, and the save and remove icons

A clear role means nobody wonders who owns what.

Email the committee

Tick the people you want, choose Create A New Mailroom List With Selected Records or Add Selected Records To An Existing Mailroom List from Choose Bulk Action, and click Run Bulk Action. Then send them a message from the Mail Room. Export To CSV downloads the roster, and Search committee finds a member by name.

For a map of the whole event workspace, see Overview Part 1 of the Argenta Event Management System.