This article provides an understanding of the Mission Trip Enrollments Workspace and explains how Mission Trip Enrollments are Viewed/Opened, Edited/Updated, and Deleted.
To get to the Mission Trip Enrollment Workspace, select Events and Programs > Mission Trip Enrollments - from the main menu on the left side of the screen.
View/Open
To view or open an Enrollment, find the record you wish to open, by searching or filtering for the record.
Open or view the record by selecting the corresponding open icon
for the record you wish to view.
This will open the record for you to view.
On the Payment & Refunds tab, you can open or view a payment or refund by selecting the open icon.
Overview
When you are in the Mission Trip Enrollment Workspace, you can see all the information pertaining to the enrollment.
You can see the date posted and by whom, along with the date last modified and by whom.
Functionality of Mission Trip Enrollment Workspace
You can return to the Mission Trip Enrollment List from the screen by selecting the "Mission Trip Enrollment List".
There are three additional tabs of information: Enrollment Adjustments, Enrollment Billing and Payment & Refunds.
- Enrollment Adjustments tab displays the enrollment adjustments with date, adjusted #, and who made the adjustment.
- Enrollment Billing tab displays the number of enrollments, total cost, total payments made and the balance due. It also allows you to add enrollment fees, additional fees & forfeitures and enrollment credits.
- Payment & Refunds tab displays the enrollment payments and refunds. It also allows you to add enrollment payments and refunds.
Edit/Update
Once you are in the Enrollment Workspace you can Edit/Update the record as needed. These are the fields that can be edited/updated:
To update any of these fields simply click the drop downs or use the "Lookup" buttons to search for and select the new field values. When you've finished updating the record, click either the "Save All Changes & Continue" button to save and continue working or the "Save All Changes & Exit" button to save and go back to the Mission Trip Enrollment List.
You can add any Related Files or Notes to this Enrollment. When uploading files, click "Browse" to select a file from your machine or drag and drop the file you want to upload into the drop box. Once the file has been successfully uploaded the indicator light will turn green. Click the "Save The Selected File" button to finish uploading the file. You'll see it in the file list when it's complete. Repeat the process for every additional file you want to upload.
On the Enrollment Billing tab, you can view and/or edit the following information:
To update any of these fields simply click into the field you wish to edit and type in the new field values. When you've finished updating the record, click the save icon 
.
On the Payment & Refunds tab, you can view and/or edit the Payment or refund by clicking the corresponding open icon .
For Payments, you can view and/or edit the following information:
To update any of these fields simply click the drop downs or use the "Lookup" buttons to search for and select the new field values. When you've finished updating the record, click either the "Save All Changes & Continue" button to save and continue working or the "Save All Changes & Exit" button to save and go back to the Mission Trip Enrollments List.
Mission Trip Payments can be added to the General Journal here. Simply click the "Add This Payment As An Individual Transaction in the General Journal" check box. This will open a panel for you to choose how the transaction is designated.
- Argenta uses nonprofit, fund accounting. Here you can choose which fund will be added to.
- Next, select a deposit of checking account. This is where your funds go when they're received.
- Argenta makes use of the "*Undeposited Funds" account. A good example of using this account is when you have multiple checks you need to deposit. You probably won't deposit each check separately, so you can add them all to *Undeposited Funds, then go the General Financials > Deposits and create one deposit transaction that can be reconciled in your bank account register.
- You can also use this filed for accrual accounting by selecting an Accounts Receivable account here.
- Argenta is a double entry system, so next you must select an account from your chart of accounts to debit the funds.
- If you use the cash accounting method, this would probably be an account like "Mission Trip Revenue" or "Revenue for Providing a Service".
- If you use accrual based accounting, this would probably be an account like "Deferred Revenue".
For Refunds, you can view and/or edit the following information:
To update any of these fields simply click the drop downs or use the "Lookup" buttons to search for and select the new field values. When you've finished updating the record, click either the "Save All Changes & Continue" button to save and continue working or the "Save All Changes & Exit" button to save and go back to the Mission Trip Enrollments List.
Delete
Anytime you see a delete button 
you can delete the corresponding record. To delete any record in Argenta, simply click the "Delete" button. A pop-up window will ask if you are sure you want to delete the record. Select "Yes" and the record will be deleted. Be very careful, deletion is a final action and can not be undone.
Here are all the places in Mission Trip Enrollments that you can delete information:
- You can delete Files or Notes wherever you find them in Mission Trip Enrollment screen.
- Mission Trip Enrollments, you can delete enrollments. This is very dangerous because it will delete all corresponding payments, credits, adjustments, notes, files and history for the enrollment. NEVER delete an enrollment unless you are absolutely sure you don't need any related data!
- On the Enrollment Billing tab, you can delete Enrollment Fees, Additional Fees & Forfeitures, and Enrollment Credits.
- On the Payment & Refunds tab, you can delete a payment or refund.
- Be very careful not to delete credit card payments processed by Stripe.