Meeting minutes keep an official account of what was done or
talked about at formal meetings, including any decisions made or actions taken.
In Argenta you can save all of your meeting minutes and classify them by
department and category.
From the Argenta main menu on the left-hand side of the screen
choose Operations > Meeting Minutes. You will be
redirected to a list of all the meeting minutes that have been posted.
Click the "Add New" button. The Add New Meeting
Minutes window will popup.
Enter the Meeting Date. This is a required field.
Next, choose a category for your meeting minutes from the Category drop-down
list. This field is required. Argenta
comes loaded with predefined values for these drop-down lists, but you can
change them at any time. You can add or delete any of these values by selecting
the corresponding section from the Argenta Main Menu. To update Meeting
Minute Categories, choose Classification Codes from the main menu. Then
choose Meeting Minute Categories.
If you would like to use a category that doesn't
exist, you can add one right here in this window by clicking the "Add
New" button next to the Category drop down list. A window
will popup. Simply, type the category name you would like to use and click the
"Add This Category" button. The window will close, and your new
category will be selected automatically.
Type a title for your meeting minutes. You can
choose any title you want, but keep it under 140 characters. This field is
Type a description for your meeting minutes. The
description field is open and can be as long or as short as you need. This
field is not required.
If the minutes are for a specific department select the department
from the Departments drop-down list. If the minutes are not
related to a specific department you can leave the default of
"Unassigned". The Departments drop-down list is
populated from the departments you have entered in the Department Management
Module in the My Organization
If the Meeting Minutes are for a specific District and Precinct, choose these from the corresponding drop-down lists.
Click the "Add These Meeting Minutes"
button to finish. The window will close and the new Meeting Minutes will be
displayed in the list.