A multi-year grant spans more than one year of funding, usually with its own reporting cycle and payment schedule. Argenta tracks it as one grant record with the year range recorded on it.

Mark It As Multi-Year

1. Open the grant under Grant Management > Grants Receivable.
2. On the Grant Details page, turn on Multi-Year Grant.
3. Enter the Grant Start Year and Grant End Year.
4. Set Start Date of Funding and End Date of Funding for the exact period.
5. Click Save All Changes & Continue.

Money Paid In Instalments

Most multi-year grants arrive in pieces rather than one lump sum. Two fields cover it:

• Installment Amount: how much arrives each time.
• Installment Frequency: how often, for example quarterly or annually.

Keep Grant Amount as the full award across all years, and use Funding Amount (Actual) for what has genuinely come in. That gap is the thing worth watching on a multi-year grant.

Renewals

A renewable grant is not the same as a multi-year one. Multi-year means the award already covers several years. Renewable means you have to ask again.

1. Turn on Renewable Grant.
2. Enter the Renewal Date.

The renewal date then shows on your Grant Calendar View, which is how you avoid discovering a renewal deadline a week after it passed.

Tracking Each Year

The grant record covers the whole award, so use its own tools for the year-by-year detail:

• Notes: log each year's funding received and anything the funder asked for that year.
• Connections: link the programs and projects the funding is supporting.
• Files: keep each year's report and correspondence with the grant.

Set the Report Due Date for the next report that is actually coming, and update it once that one is filed. A multi-year grant is usually lost through a missed report rather than a bad application.