In-Kind Donations in Argenta allow you to track non-cash gifts such as goods, services, or donated items. Properly record these contributions for donor recognition and tax documentation.
What Are In-Kind Donations?
In-Kind donations are non-monetary contributions including:
- Physical goods (food, supplies, equipment)
- Professional services (legal, accounting, design)
- Donated use of property or facilities
- Auction items
- Inventory or products
Recording an In-Kind Donation
- Go to Fundraising > Donations
- Click Add New
- Select the donor
- Choose In-Kind as the payment type (or select In-Kind donation type)
- Enter a Description of what was donated
- Enter the Fair Market Value if known
- Attach any supporting documentation
- Save the donation
Valuing In-Kind Donations
For tax and reporting purposes:
- Goods: Record at fair market value
- Services: May not be tax-deductible but should be tracked
- Used items: Value at current condition, not original price
- When in doubt, let the donor provide the valuation
In-Kind Donation Fields
- Item Description: What was donated
- Quantity: How many items
- Estimated Value: Fair market value
- Condition: New, used, etc.
- Date Received: When you received the donation
Acknowledging In-Kind Donations
Acknowledgment letters for in-kind donations should:
- Describe the donated item (not the value)
- State that no goods or services were provided in exchange
- Not include a dollar value (donor determines that)
- Be sent promptly like any donation acknowledgment
Reporting In-Kind Donations
- Run donation reports filtered to In-Kind type
- Track total in-kind giving by donor
- Include in annual giving summaries with clear labeling
Best Practices
- Record in-kind donations promptly
- Keep detailed descriptions for future reference
- Attach photos for valuable items
- Work with your accountant on valuation questions
- Thank in-kind donors just like cash donors