Knowledge Base Article

The General Ledger Transactions List can be filtered for a few different reasons. One is to narrow down the list by criteria to find specific records. Another is to give you a count of Transactions, based on your selected criteria.

As an example, if you wanted to know how many General Ledger Transactions are classified as expense, you could select “Expense” from the Transaction Type drop-down list. Click the “Filter List” button. You will see the total records label has changed above the list and gives you a total count of all transactions classified as expenses. The list has also changed, and displays only transactions classified as expenses.

To get started, select General Financials > General Ledger - from the main menu on the left hand side.

This will open the list of all transactions in your general ledger. To filter the list, click the “Filter” button.

The Filter List panel will open above the list…

Choose criteria to filter the list. Use as many of the filters as you need, you can choose one or many items depending on how you would like to narrow your results. The General Ledger can be filtered by:

• Constituent ID
• Transaction Date Range
• Transaction Type
• Fund
• Has This Transaction Been Reconciled
• Account Type
• Account Detail Type (Select Account Type First)
• Account (Select Account Detail Type First)

Filters are persistent, meaning even after viewing and or editing a record, the filter you are using will still be in place when you come back to the main list. You can reset the list by clicking the "Cancel Filter" button.

You can also save your filters, to use again at a later time. After you filter the list, open the filters menu by clicking the    icon in the filter box. When the filter menu opens, choose “Save Filter”. This will bring up the “Add A New Filter” window. Enter a name for the filter and click the “Add This Filter” button. The window will close, and your filter will be saved. To load a filter at a later time, open the filters menu again but this time choose “Load Filter”. A list of saved filters will be displayed. Click the filter you want to load. The filter will be applied and your list will display according to the filter criteria. To delete a filter, open the filters menu again but this time choose “Delete Filter”. A list of saved filters will be displayed. Click the filter you want to delete. The filter will be deleted, the filter box will close and the list will be reset back to its original state.