The General Ledger Transactions List can be filtered for a few
different reasons. One is to narrow down the list by criteria to find specific
records. Another is to give you a count of Transactions, based on your selected
As an example, if you wanted to know how many General Ledger
Transactions are classified as expense, you could select “Expense” from the Transaction Type drop-down list. Click
the “Filter List” button. You will see the total
records label has changed above the list and gives you a total count of all
transactions classified as expenses. The list has also changed, and displays
only transactions classified as expenses.
To get started, select General Financials > General Ledger - from the main menu on the left hand side.
This will open the list of all transactions in your general ledger. To filter the list, click the “Filter”
The Filter List panel
will open above the list…
Choose criteria to filter the list. Use as many of the filters as
you need, you can choose one or many items depending on how you would like to
narrow your results. The General Ledger can be filtered by:
- Constituent ID
- Transaction Date Range
- Transaction Type
- Has This Transaction Been Reconciled
- Account Type
- Account Detail Type (Select Account Type First)
- Account (Select Account Detail Type First)
After selecting the desired criteria, click the "Filter List" button and the list will display only the records that meet the selected criteria.
Filters are persistent, meaning even after viewing and or editing
a record, the filter you are using will still be in place when you come back to
the main list. You can reset the list by clicking the "Cancel Filter"
You can also save your filters, to use again at
a later time. After you filter the list, open the filters menu by clicking
the icon in the filter box. When the filter menu opens, choose “Save Filter”. This will bring
up the “Add A New Filter” window. Enter a name for the filter and click the
“Add This Filter” button. The window will close, and your filter will be saved. To load a filter at a later time, open the filters menu again but
this time choose “Load Filter”. A list of saved filters will be displayed.
Click the filter you want to load. The filter will be applied and your list
will display according to the filter criteria. To delete a filter, open the filters menu again but this time
choose “Delete Filter”. A list of saved filters will be displayed. Click the
filter you want to delete. The filter will be deleted, the filter box will
close and the list will be reset back to its original state.