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Add Accounts to the Chart of Accounts

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The Chart of Accounts page is a collection of deposit and installment accounts associated with your organization.

 

From the Argenta main menu on the left-hand side of the screen, choose General Financials > Chart of Accounts.

 

Click the “Add New” button. This will bring up the Add a New Bank Account window.

 

 

Select an Account Designation for the account you would like to add. Account Designations are either a Deposit Account or an Installment Account. A deposit account would be a bank account or any account where you deposit and withdraw funds. An installment account would be a loan account or a payment agreement between your organization and another party. Accounts in Argenta behave differently depending on their designation.

 

Select the type of account from the drop-down list at the top of the window. If the category is not in the system, you can add it by clicking the “Add New” button. This is a required field.

 

All drop down lists in Argenta help to create comprehensive reports. Argenta comes loaded with predefined values for all of these drop-down lists, but you can change them at any time. You can add or delete any of these values by selecting the corresponding section from the Argenta Main Menu. To update account types, choose Account Types from the General Financials menu.

 

Next, enter the account number and name in their respective fields. These are required fields.

 

Select the date the account opened from the “Account Open Date” date picker, or enter it manually. Then, specify the starting balance within the account in the “Starting Balance” field.You must enter a starting balance, even if it's $0.00. This is the initial entry into the general ledger and your account register.

 

Enter the name, phone number, and mailing address of the bank account’s contact in the corresponding fields. These are not required fields.

 

You can also provide a description of the account in the “Description” field. This is not a required field.

 

After reviewing the information entered, click the “Add this Bank Account” button to finish. The window will close and you will find your new account in the Bank Accounts list.